Administrative Coordinator

WHAT YOU’LL DO

• Providing general administrative support, ensuring proper circulation of documents and correspondence.
• Cooperating with other departments, especially Legal, Finance, and HR.
• Coordinating tasks related to our office in Warsaw.
• Supporting the organization of team and company integrations.
• Assisting with other ad-hoc tasks daily.

WHAT YOU’LL NEED

• At least 2 years of administrative experience in an international environment or a similar position (reception, office coordinator).
• Excellent verbal and written language skills in English and Polish.
• Advanced knowledge of Windows and Microsoft Office applications (Word, Excel, PowerPoint).
• Proficiency with Google Workspace (Gmail, Calendar, Google Drive).
• Reside in Warsaw, as our office is located here. We need you to be able to work from the office once a week and support us during some events held in the office.
• A positive attitude and the ability to establish relationships with local colleagues and those working in other offices.
• The ability to adapt to changing business needs and priorities.
• The ability to maintain confidentiality.

WHAT’S GOOD TO HAVE

• Experience in any email marketing and automation platform.

The Operations team at BOLD ensures that operational activities remain on time and within budget. We increase the efficiency of existing processes and procedures to enhance the company’s internal capacity, maintain constant communication with managers, teammates, 
and vendors to ensure proper company operations. Last but not least- we organize the best company and team events!

How do we work?

• We have daily team meetings.
• Our reference point is individual OKRTs (Objectives, Key Results, Tasks), which we plan every quarter.
• We regularly meet with the team leader to discuss progress, plans, and development opportunities—this is the time for you!

Technologies/tools we use:

• Google Workspace (Gmail, Calendar, Google Drive)
• Confluence, Jira, Google Sites

Health Benefits

• Private healthcare (Medicover, medical-only or medical with dental care individual package, 100% paid by BOLD)
• Mental health support and resources
• Multisport Plus card (individual package, 100% paid by BOLD)

Learning Opportunities

• Udemy Business access

Additional Benefits

• 100% remote work (You must live in Poland or be willing to relocate to Poland to be considered for this role.)
• Flexible work hours (Each team has their own working habits and obligatory meetings.)
• Workation (up to 10 working days a year within EEA)
• Equity in Company
• Optional office spaces in Warsaw, Krakow, Wroclaw, Gdansk, or Poznan
• Home office reimbursement (one-time equipment purchase, internet reimbursement)
• Benefits cafeteria platform

Pay Range

5000 - 6600 PLN gross, Employment Agreement (Umowa o Pracę)

Location

This position is 100% remote, work from home. You must live in Poland or be willing to relocate to Poland to be considered for this role.

Language

CVs must be submitted in English. We cannot consider applications submitted in any other language.

We Transform Work Lives

As an established global organization, BOLD helps people find jobs. Our story is one of growth, success, and professional fulfillment. We create digital products that have empowered millions of people in 180 countries to build stronger resumes, cover letters, and CVs. The result of our work helps people interview confidently, finding the right job in less time. Our employees are experts, learners, contributors, and creatives.

We Celebrate and Promote Diversity and Inclusion

We value our position as an Equal Opportunity Employer. We hire based on qualifications, merit, and our business needs. We don't discriminate regarding race, color, religion, gender, pregnancy, national origin or citizenship, ancestry, age, physical or mental disability, veteran status, sexual orientation, gender identity or expression, marital status, genetic information, or any other applicable characteristic protected by law.