ABOUT THIS TEAM

Our Marketing Department is committed to BOLD’s vision of empowering job seekers to achieve their career aspirations, with a focus on data-driven strategies and exceptional performance. We aim to help our customers secure interviews and land their desired jobs through innovative marketing approaches and collaborative efforts. By centering our initiatives around the customer, we ensure that our marketing not only reaches but also resonates with our audience, driving meaningful engagement and success in their job search journey.

WHAT YOU’LL DO

• Strategically manage the SVP Marketing’s schedule and travel arrangements across multiple time zones, ensuring seamless coordination of global meetings and events with no overlaps, maintaining accuracy even for complex schedules, and optimizing the executive's time according to priority business commitments
• Ensure a strong understanding of priorities by maintaining a real-time, organized list of tasks and projects, ensuring their timely completion and proactively addressing potential issues
• Develop in-depth knowledge of the marketing department’s operations and priorities
• Support SVP Marketing on cross-functional projects, engaging effectively with both internal teams and external partners
• Contribute to departmental projects by facilitating the flow of project information and updates across relevant teams to maintain engagement and momentum, playing an active role in project planning stages, contributing ideas, and identifying potential challenges
• Support the creation and delivery of communications on behalf of the SVP Marketing, with a keen eye on ensuring clarity, professionalism, timeliness, and the discreet handling of sensitive information
• Support marketing leaders in financial tasks, including creating budgets for travel, invoice processing, reconciliations, and expense processing
• Support the preparation of presentations for internal and external use, ensuring that all contributions are added in a timely manner
• Lead the Marketing portion in the creative and efficient organization of meetings and corporate events, introducing innovative and effective methods to enhance engagement and outcomes, and follow up to ensure actionable meeting items are executed
• Seek and implement improvements in administrative processes to enhance efficiency and productivity, setting a benchmark for excellence within the team
• Effective planning and execution of personal support tasks for the SVP within reason
• Manage complex administrative tasks effectively under tight deadlines
• Strong partnership and collaboration with other company Executive Assistants

WHAT YOU’LL NEED

• Bachelor’s Degree (Business Administration, Accounting, Marketing, Management or Finance) or equivalent experience
• 7+ years as an Executive Assistant to a C-Level executive with a demanding and dynamic schedule
• Strong proficiency with tools such as Microsoft 365, Google Workspace, and Slack – Excel skills must be very solid
• Detail-oriented and thorough in communications that are clear, firm, and tactful
• Solid project coordination and tracking skills
• Organized, timely, effective, with the ability to adapt to change
• Adept at working independently, meeting deadlines, and with a results-oriented mindset
• Talented at creating streamlined processes to create efficiencies, resulting in higher productivity in less time
• Capable of maintaining confidentiality and handling confidential information with discretion, sound judgment, and diplomacy
• Proactive problem-solver who anticipates and addresses challenges before they arise
• Strong collaborative spirit, able to forge strong relationships across all levels of the organization
• Strong communication skills in English and Spanish

WHAT’S GOOD TO HAVE

• Mix of experience with larger companies, startups, large/global Marketing Agency Executives, or venture capital firms
• Demonstrated history of improving administrative processes and contributing to team efficiency

OUTSTANDING COMPENSATION

• Competitive salary
• Bi-annual bonus
• 401(k) plan with match
• Equity in company
• Flexible spending accounts (health, dependent care)
• Internet and home office reimbursement
• In-office catered breakfast and lunches

100% FULL HEALTH BENEFITS

• Medical, dental, and vision (optional plans for your family)
• Life & long term disability insurance (optional)
• Mental health support and resources
• Wellness reimbursement (gym, health apps, etc.)

FLEXIBLE TIME AWAY

• Flexible PTO
• Sick time policy
• Observed holidays
• 1-week PTO for the December holidays

Certain group health plans are required to disclose on a public website information regarding in-network provider rates and historical out-of-network allowed amounts and billed charges for covered items and services in two separate machine-readable files (MRFs). The MRFs for the Triple S Salud medical benefit plans are linked below as of July 1, 2022:

https://salud.grupotriples.com/en/transparency-in-coverage-machine-readable-files/

LOCATION

This position is open to residents of Puerto Rico and US citizens willing to relocate to Puerto Rico.

#LI-Hybrid #LI-AM1

WE TRANSFORM WORK LIVES

As an established global organization, BOLD helps people find jobs. Our story is one of growth, success, and professional fulfillment. We create digital products that have empowered millions of people in 180 countries to build stronger resumes, cover letters, and CVs. The result of our work helps people interview confidently, finding the right job in less time. Our employees are experts, learners, contributors, and creatives.

WE CELEBRATE AND PROMOTE DIVERSITY AND INCLUSION

We value our position as an Equal Opportunity Employer. We hire based on qualifications, merit, and our business needs. We don't discriminate regarding race, color, religion, gender, pregnancy, national origin or citizenship, ancestry, age, physical or mental disability, veteran status, sexual orientation, gender identity or expression, marital status, genetic information, or any other applicable characteristic protected by law.