RECRUITMENT PRIVACY NOTICE

Data controller

Your data controller is BOLD PL sp. z o.o., with its registered office in Warsaw at  Przeskok 2, 00-032 Warsaw, Poland, KRS no. 0000598398 (hereinafter “Company”, “we” or “us”). We have appointed a Data Protection Officer. You can contact the Data Protection Officer by emailing dpo@bold.com or by sending correspondence to the aforementioned physical address.

Scope of personal data

We process your data for recruitment purposes. Providing a certain scope of personal data, such as name and surname, date of birth, place of residence, education, and previous employment history, is a condition for participating in a recruitment process. Without sharing the necessary scope of data, we cannot conduct the recruitment process and consider your application. In the remaining scope, providing personal data is voluntary – we will process it based on your consent, expressed directly by applying for the job offer and sending application documents.

Purpose and legal basis

We will process your personal data gathered in connection with the recruitment process:

• to carry out the recruitment process. Depending on the personal data in question, we will process it either as a pre-contractual necessity (Article 6.1.(b) GDPR) or based on our entitlement resulting from applicable employment laws (Article 6.1(c) GDPR). If you voluntarily share more data than required by applicable laws, we will also process it based on your consent (Article 6.1(a) GDPR);
• to check if you are a suitable candidate by verifying your qualifications and skills, which is our legitimate interest (Article 6.1(f) GDPR);
• to use your data for future recruitment processes if you granted such consent (Article 6.1(a) of GDPR);
• to assert or defend against potential claims and to prove facts or fulfillment of duties, which is our legitimate interest (Article 6.1(f) GDPR).

Storage period

After submitting your application, your personal data will be processed for the period necessary to conduct the recruitment process, but no longer than 12 months or until you revoke your consent. After the open role is filled, we will store your data to secure potential claims until the statutory limitation period expires to avoid any disagreement between you and us. If you agree to participate in future recruitment processes, we will process your data until you revoke your consent, but no longer than 12 months.

Data recipients

As we form part of the BOLD Group, your data can be made available to the entities forming the BOLD Group (but only for the purposes of the recruitment process you are applying to). Your data may also be shared with providers of our external services, e.g., IT, software, legal, and accounting services, as well as with companies that support us during the recruitment processes and with a professional employment organization, if applicable. Your data may be transferred outside the European Economic Area (EEA) since we cooperate with suppliers from different countries. In any case of international data transfer, it will take place using adequate transfer mechanisms described in GDPR, in particular Standard Contractual Clauses or regulations approved by the European Commission to ensure adequate protection of personal data required by law.

Your rights

You have the right to demand access to your data, rectification, deletion, or limitation of processing, the right to object to the processing, the right to transfer data, as well as the right to withdraw your consent at any time. Withdrawal of consent does not affect the legality of the processing, which was made on the basis of your consent before its withdrawal.

You have the right to file a complaint with the Data Protection Authority applicable to your jurisdiction if you consider that the processing of your data violates the law.

We will not make automated decisions for you at any point in the recruitment process, including decisions resulting from profiling.

CONFIDENTIALITY

During the recruitment process, you may be provided with confidential information about BOLD PL sp. z o.o. (“Company”) and/or its affiliates forming BOLD Group (collectively: “BOLD Group” or “we”), including but not limited to technical, strategic, commercial, financial, organizational, and personal information (e.g., of employees, customers, or suppliers), or anything provided to you that is marked as confidential. This information is disclosed solely for the purpose of evaluating your candidacy for the position you applied for.

By participating in the recruitment process, you agree:

• to treat all information obtained during the recruitment process as strictly confidential,
• not to disclose (by any means) any confidential information to any third party, including but not limited to BOLD Group market competitors, friends, family members, or other individuals not involved in the recruitment process,
• not to utilize any confidential information for any private or commercial purpose,
• take all necessary precautions to prevent unauthorized access to or disclosure of confidential information, including safeguarding any physical or electronic copies of documents obtained in the course of recruitment,
• return or destroy all confidential information provided to you upon request.

This confidentiality obligation remains in effect while the information provided to you is confidential to the BOLD Group, even if you are not ultimately offered cooperation with the Company. Violation of this confidentiality clause may result in legal action.

Your adherence to this confidentiality clause is essential in maintaining the trust and integrity of our recruitment process and our commitment to protecting sensitive information. By participating in the recruitment process, you acknowledge that you understand and agree to abide by the above terms.